AIS + C Residency Planning

AIS+C Roster Home | Residency Planning

aisclogo_crop1-300x141NAC encourages schools, communities and organizations interested in hosting an artist in residence to plan early. Many residency sponsors form permanent residency/arts planning committees to develop goals for their residency program. Such committees can determine creative funding and publicity strategies and plan for expanded community involvement.

  • Involve the artist in designing residency activities.
  • Take risks! Contract with artists with whom your school or organization has not worked previously. Consider bringing in arts disciplines not offered in your schools such as dance, folk/traditional arts, film, or new media.
  • Use the residency to explore and experiment with participatory projects, workshops and community involvement.
  • Vary the form, structure and length of your residencies.
  • Use your residency as an opportunity to form new partnerships with other schools, organizations, community leaders, civic organizations and individuals. Residencies provide wonderful opportunities for the sharing of cultures and ideas.
  • Explore new and creative ways to publicize your residency activities to your community. Whether you are a school, an institution, an arts organization or a local government agency, your community is your support system. Involve community members in your projects and they will become dedicated advocates.
  • Design a procedure for clear and ongoing communication among residency participants (artist, local arts organizations and NAC) throughout the residency.

Step 1 >> Coordinating Residency Activities

NAC recommends that each sponsoring site have one person act as the Residency Coordinator. Select a coordinator who is enthusiastic and willing to manage all residency activities from beginning to end. This may include managing several community volunteers. The coordinator will communicate with the artist regarding all of the residency components and requirements, including discussing the residency outcomes, honorarium, travel, lodging, etc. Before applying, call the artist to determine their availability and discuss the proposed residency activities and their cost requirements.
Sponsors and the residency artist will need a letter of agreement or a contract outlining the different responsibilities, dates, materials costs etc. To expedite the grant process, a letter or e-mail of commitment from the artist that specifies scope of work, dates, times and fees may be sent in with the application. An original contract signed by both parties must be submitted with the final report. Sponsors may use their own contract form or use our sample as a template. Download a sample of the Artist/Sponsor Residency Contract.

Step 2 >> Application Process

Once your organization determines the artist(s) they would like to use, the sponsor will fill out an Artist Residency Express Grant application using our online grant system.

Step 3 >> Grant Management Process

NAC staff will review the organization’s application for eligibility and completeness. Allow two weeks for this process. Approval of the application is based on a first-come, first-served basis contingent on the availability of funding.

Step 4 >> Pre-Residency Preparations

Before the residency date, the sponsor begins to work on the following:
• If using a non-roster artist, obtain and check references as well as professional resume and work samples.
• Communicate directly with the selected artist(s) to plan and implement the residency. Discuss the dates and determine the possible outcomes of residency activities. Discuss logistics for residency activities.
• Schedule all logistics for the artist as well as the residency activities; i.e. lodging, audience set-up, staging, lighting, etc.
• Select a teacher or adult representative from the sponsoring organization to be present at all times during the residency activities.
• Publicize the residency activities to the media, community members and local government officials. Acknowledge the National Endowment for the Arts (NEA) and the Nevada Arts Council (NAC) in all of your publicity.  Download the logos for NEA and NAC. Remember to invite your local government officials to attend your residency activities

Step 5 >> Day of Residency

The day of the residency, the sponsor meets the artist to finalize the residency activities. Throughout the residency, sponsor documents the different activities by taking digital photographs (or video) of the artist interacting with different students or community members. At the conclusion of the residency, pay the artist for their services using the NAC grant funds.

Step 6 >> Final Reporting

Forty-five (45) days after the residency, the sponsor must submit a Final Report online. You may preview the Final Report form and questions at any time after you have submitted the grant application.


NAC staff can guide both new and experienced sponsors through the steps necessary to present a rewarding artist residency, providing information and technical assistance in such areas as planning, publicity and audience development. Please contact: Arts Learning Coordinator, Maryjane Dorofachuk, 702.486.3738 or email