FY20 Grants FAQ

FY20 GRANTS: FREQUENTLY ASKED QUESTIONS

What changes were made to NAC grants for FY20?

GENERAL GUIDELINES

  • Individuals cannot be registered as a degree-seeking student (change from degree seeking student “in the area for which they are requesting grant funds”)
  • Any NV incorporated organization may use a Fiscal Agent to apply for specified grants (previously the organization had to be currently in the process of getting 501(c)(3) status)
  • Units of Government/Public Institutions: Facilities/departments with their own budgets can apply independently even if they are under the same institution/Federal Employer Identification Number (FEIN).
  • Non-allowable Costs added:
    • Capital expenditures for land or general purpose equipment with a cost of over $2,500
    • Cash prizes
    • Costs related to filing for 501(c)(3) tax-exempt status with the Internal Revenue Service
    • Travel outside Canada, Mexico, the United States, and its territories and possessions
    • Journalism, historical or academic documentary film and electronic media arts that do NOT demonstrate significant artistic emphasis, consideration, and distinction
    • Legal fees or litigation costs
  • Appeals Process was added
  • Matching funds back-up was updated to request Income Statement not Bank Statement
  • Out of Compliance section was updated and simplified. Grantees must now request any Final Report extension in writing, and the extended deadline may not be later than July 31st of the grant year.
    *Click here to view full FY20 GENERAL GUIDELINES

PARTNERS IN EXCELLENCE GRANT -> changed to OPERATING SUPPORT GRANT
Other changes to this grant include:

  • For organizational operating expenses only (not for specific projects)
  • Open to non-profit arts organizations with budgets over $30,000 (all former “PIE” recipients with budgets under $30,000 can now apply for the Project Grant which is the same grant amount as the lowest Level of the Operating Support Grant)
  • Two-year grant cycle for all grants
  • Level System (grant request based on budget) updated to be easier to understand and grant request amounts more closely match historically available funding
  • Arts Learning Component removed and all applicants can now apply for the Arts Learning Project yearly in addition to their two-year Operating Support Grant
  • New review criteria
    *Click here to view full guidelines for the FY20 OPERATING SUPPORT GRANT

PROJECT GRANT -> changed to PROJECT GRANT FOR ORGANIZATIONS 
Other changes to this grant include:

  • Open to both arts and non-arts organizations (previously open only to non-arts organizations)
  • Grant amount changed to $5,000 (from $6,500) to more closely match historically available funding (to avoid making applicants inflate their budgets in the application) and align with lowest level of Operating Support Grant funding
  • New review criteria
    *Click here to view full guidelines for the FY20 PROJECT GRANT FOR ORGANIZATIONS

ARTS LEARNING PROJECT GRANT
Changes to this grant include:

  • Targeted to Pre-K through 12th grade activities only (applications for Lifelong Learning activities are still accepted for Arts Learning Express Grants)
  • Grant amount changed to $5,000 (from $7,500) to more closely match historically available funding (to avoid making applicants inflate their budgets in the application) and align with other NAC Project grants
  • Operating Support grantees can also apply for Arts Learning Project (as it will replace the previous Arts Learning Component of PIE)
  • New review criteria
    *Click here to view full guidelines for the FY20 ARTS LEARNING PROJECT GRANT

COMMUNITY IMPACT GRANT (New Grant)

  • Two-year grant for governmental agencies and public institutions to fund collaborative projects that address a demonstrated community challenge or need through an arts-based approach
  • Must form a partnership project team that includes at least one formal organizational project partners in addition to the applicant
    *Click here to view full guidelines for the FY20 COMMUNITY IMPACT GRANT

ARTIST FELLOWSHIP GRANT (added component replaces NEVADA HERITAGE AWARD)
Other changes to this grant include:


FELLOWSHIP PROJECT GRANT 
Changes to this grant include:


JACKPOT GRANT -> changed to PROJECT GRANT FOR ARTISTS 
Other changes to this grant include:


ARTIST RESIDENCY EXPRESS GRANT -> changed to ARTS LEARNING EXPRESS GRANT 
Other changes to this grant include:


LIVING TRADITIONS GRANT -> split into two different grants: FOLKLIFE ARTIST GRANT and FOLKLIFE COMMUNITY GRANT
Other changes to this grant include:


PROFESSIONAL DEVELOPMENT GRANT 
Changes to this grant include:


*NEVADA CIRCUIT RIDER GRANT – This grant is currently discontinued. The Circuit Rider Roster is still available as a resource for organizations.

Am I eligible for a NAC Grant?

Please refer to individual grant guidelines for specific eligibility for each grant.

INDIVIDUALS

  • Must be at least 21 years old
  • Must be a current Nevada resident and have been in residence for at least one year prior to the date of the grant application. Applicants must submit valid NV Driver’s License or NV State ID Card as evidence of this.
    If you do not have a driver’s license or state ID or if your driver’s license was renewed within the past 12 months, contact NAC staff to discuss other residency verification material.
  • Must be a U.S. citizen or have legal resident status
  • Must not be registered as a degree-seeking student

NONPROFIT ORGANIZATIONS

  • Must be incorporated and registered as Nevada nonprofit organization
  • Must have IRS 501(c)(3)* federal tax-exempt status under Section 501(c)(3) of the Internal Revenue Code (organizations without 501(c)(3) status may apply for some grants with a fiscal agent, see details below).
  • Must have a DUNS number (can be obtained for free at dnb.com). The Data Universal Numbering System (DUNS) number is a unique nine character identification number. DUNS numbers are required of all Federal grant recipients and provided by the commercial company Dun & Bradstreet.

*USE OF A FISCAL AGENT
Incorporated nonprofit organizations who are not tax-exempt under section 501(c)(3) of the Internal Revenue Code may use a Fiscal Agent to apply for the following grants: Arts Learning Project Grant, Folklife Community Grant, Project Grant for Organizations.

  • As the Fiscal Agent is the legal recipient of the grant award on behalf of the applicant organization, they must be an incorporated nonprofit 501(c)(3) and meet all other eligibility requirements for NAC grants.
  • The Fiscal Agent should have a true pass-through relationship with the applicant: the Fiscal Agent has no discretion in determining how the grant funds will be used and does not retain any control (variance power) over the funds received. The income and expenses of the project should be kept separate from the Fiscal Agent’s operations, except for the earned fee for its services (if applicable).
  • The Fiscal Agent has a legal responsibility to see that the funds are spent on the proposed project and is responsible for all the requirements of the specific grant category including fiscal records and final reports.
  • A formal agreement between the Fiscal Agent and the applicant must be submitted with the grant application.
  • Acting as a Fiscal Agent does not limit the Fiscal Agent’s own NAC grant applications.
  • If using a Fiscal Agent, applicants must contact the NAC prior to submitting a grant application.

UNITS OF GOVERNMENT AND PUBLIC INSTITUTIONS (Includes federally recognized tribes, state or local government, schools, libraries, institutions of higher education)

  • Facilities/departments with their own budgets can apply independently even if they are under the same institution/Federal Employee Identification Number (FEIN). Multiple departments within an institution may not apply for funds for the same project.
  • Projects must serve and be marketed to a broad community outside the institution. Projects must be community-based and generate area-wide arts involvement. Grants may not support the institution’s internal programs.

How do I apply for a grant?

All applications and Final Reports must be submitted using the new online system. Please read the grant guidelines fully. When you are ready to apply for a grant, see the resources below to help guide you through the basics of using the new system.

To create an account, log-in, or view current grant opportunities, go to:
https://nevadaartscouncil.submittable.com/submit.

RESOURCES:

Can I or my organization apply for more than one grant during the year?

INDIVIDUALS
If eligible, individuals may receive the following grants in the same Fiscal Year:

  • Arts Learning Express Grant (AIS+C Roster Artists only)
  • Professional Development Grant
  • AND one (1) of the grants below:
    • Folklife Artist Grant
    • Artist Fellowship Grant
    • Fellowship Project Grant
    • Project Grant for Artists

NONPROFIT ORGANIZATIONS
If eligible, organizations may receive the following grants in the same fiscal year:

  • Arts Learning Express Grant
  • AND one (1) of the grants below:
    • Folklife Community Grant
    • Project Grant for Organizations
    • Operating Support Grant AND Arts Learning Project Grant
      *Nonprofit Organizations can receive an Operating Support Grant and an Arts Learning Project Grant in the same fiscal year, but Project Grant for Organization and Folklife Community Grant recipients cannot receive any other competitive grants in the same fiscal year.

UNITS OF GOVERNMENT AND PUBLIC INSTITUTIONS
If eligible, organizations may receive the following grants in the same fiscal year:

  • Arts Learning Express Grant
  • AND one (1) of the grants below:
    • Community Impact Grant
    • Project Grant for Organizations
    • Arts Learning Project Grant

What are the upcoming grant deadlines?

MARCH 1, 2019: Operating Support Grant (applications open 1/1/19)

MARCH 15, 2019: Project Grant For Organizations (applications open 1/1/19)

APRIL 5, 2019: Arts Learning Project (applications open 1/1/19)

APRIL 12, 2019: Community Impact Grant (applications open 1/1/19)

APRIL 18, 2019: Artist Fellowship Grant (applications open 2/1/19)

APRIL 25, 2019: Fellowship Project Grant (applications open 2/1/19)

APRIL 26, 2019: Project Grant For Artists – Cycle A (applications open 2/15/19)

NOVEMBER 1, 2019: Project Grant For Artists – Cycle B (applications open 9/1/19)

Non-competitive grants* open for applications on JUNE 1, 2019
*awarded to eligible applicants throughout the year as funds are available

  • Professional Development Grant
  • Arts Learning Express Grant
  • Folklife Artist Grant
  • Folklife Community Grant

What is the NAC Grants Cycle?

  1. Submit application using our online grant management system (https://nevadaartscouncil.submittable.com/submit).
  2. NAC staff reviews application for eligibility.
  3. All competitive* grant applications are reviewed by panelists in an open public meeting. The panels score grant applications and make funding recommendations for the NAC Board to consider.
  4. After panel meetings are completed, the NAC Board convenes in a public meeting to discuss the grant panel review, scoring and funding recommendations, and to vote on final grant allocations.
  5. Grantees receive an official grant award letter and packet which includes legal and reporting requirements and deadlines. Applicants not recommended for funding are notified after NAC Board meeting.
  6. Final Reports are required from all grantees. Grantees failing to submit a Final Report by the stated deadline will be ineligible to apply for following year grants until the document is received and approved.

*Non-competitive grant applications are reviewed for eligibility and completeness throughout the year by NAC staff. Eligible applications are awarded in the order in which they are received while funds remain available. Grants are contingent on available funding as approved by the NAC Board.

What is a DUNS number?

The Data Universal Numbering System (DUNS) number is a unique nine character identification number. DUNS numbers are required of all Federal grant recipients and provided by the commercial company Dun & Bradstreet. All organization grant applicants must have a DUNS number which can be obtained for free at www.dnb.com.

Can I find out what panelists said about my grant application?

Grant applicants will be notified via email of the date and time of the open public meeting during which a panel will be reviewing their application. The NAC encourages applicants to observe panel meetings in person or to listen via internet or teleconference options. Panel discussions provide insights to effective grant writing and program evaluation. Applicants are requested to refrain from contacting panel members before or during the panel meeting process. Applicants are not required to attend grant panels, nor will absence at these meetings prejudice application review.

After the panel, grantees may request a copy of their panel comments by emailing grants@nevadaculture.org.

What can NAC grant funds be used for?

This differs for each grant, so please read each grant guidelines fully before applying. In addition to the list below, other costs may or may not be allowable. If in doubt about a particular cost, please contact NAC staff.

NON-ALLOWABLE COSTS

  • Any portion of projects that duplicate costs in grants pending with, or received directly from, the National Endowment for the Arts
  • Any portion of the same project in multiple grant applications in which duplicate costs are projected during any fiscal year
  • Any portions of projects already completed or underway
  • Capital expenditures for land or general purpose equipment with a cost of over $2,500.
  • Cash prizes
  • Costs of competition awards
  • Costs related to filing for 501(c)(3) tax-exempt status with the Internal Revenue Service
  • Fines, penalties, or debt collections costs
  • Travel outside Canada, Mexico, the United States, and its territories and possessions
  • Fundraising efforts or the money spent in order to raise additional funds (such as social events and benefits)
  • Hospitality or Entertainment Expenses (including food, beverages and gratuities for openings, receptions, parties or other hospitality functions)
  • Journalism, historical or academic documentary film and electronic media arts that do NOT demonstrate significant artistic emphasis, consideration, and distinction
  • Legal fees or litigation costs
  • Lobbying expenses
  • Preparation for, or travel to, competitions (except for Poetry Out Loud participants)
  • Projects with implicit religious content that may be perceived as advancing a religious purpose
  • Publication subvention
  • Reduction of debt including interest expenses paid on loans, debts or borrowed capital
  • Renovation, remodeling, restoration or new construction
  • Reserve funds
  • Salaries and overhead of public and private schools, colleges, universities, and government agencies
  • Student scholarships for academic credit or awards for student work

How do I submit my final report?

A link to your Final Report form will be emailed to you as soon as the NAC receives your initital grant paperwork (Terms and Conditions form, Cash Request Form, etc). Please see the resources below to help you fill out and submit your Final Report online:

FINAL REPORT RESOURCES
Final Report Online Submission Guide
Guide to NEA Codes for Final Reports

Glossary of Commonly Used Terms

Authorizing Official – An individual in your organization who is legally authorized to obligate the organization to contract. For most organizations this would be the president or treasurer of the board of directors. The Authorizing Official may be different from the Contact Person.

Capital Expenditures – The costs of permanent equipment, construction and repairs that increase the value or useful life of buildings or equipment. Includes endowments and reserve accounts.

Contracted Services – Includes the sale of workshops, classes or other professional services performed by the applicant organization for other community organizations; government contracts for performance, touring or residency fees.

Indirect Costs – Indirect costs are defined as the expenses of doing business that are not readily identified with a particular grant or project. They may include administration, personnel, or other allowable expenses.

In-Kind Contributions – In-kind (non-cash) contributions demonstrate both community support and the true cost of producing a program or project or operating a nonprofit arts/cultural organization. In-kind contributions are provided by volunteers or outside parties. Donated goods and services must be necessary to the organization; that is, they are goods or services with cash value which the organization would have to purchase if not donated. An example of an in-kind contribution is a venue provided free of charge, but which would normally be rented for cash.
Independent Sector, a national organization, provides current volunteer time/value per state. Check http://www.independentsector.org/volunteer_time?s=volunteer%20value for current rates.

Operating Costs – Costs to the applicant organization related to the day-to-day operations of the organization and not related to one specific project or program; including administrative salaries and benefits, payroll expenses, insurance, facility space rental, utilities, contracted and professional services, storage, postage, subscriptions, shipping and hauling expenses.

Outside Fees & Services:
Artistic – Payments to firms or persons for the artistic services or consultant services of individuals who are not considered employees of applicant organizations and whose services are specifically identified in the application. Examples: guest professionals such as artistic directors, jurors, conductors, curators, dance masters, composers, choreographers, visual and performing artists, etc.
Technical – Payments to firms or persons for the technical and production services by other persons who are not considered employees of the applicant organization. Examples are
lighting crews, stage managers, costume crews, art packers, installers, preparators and other contractors.

Personnel:
Administrative – Payments for employee salaries and benefits of executive and supervisory administrative staff, program directors, managing directors and support staff.
Artistic – Payments for employee salaries and benefits for artistic directors, conductors, curators, composers, choreographers, designers, visual, performing and literary artists.
Technical – Payments for employee salaries, wages, and benefits, as well as production specifically identified within the application for technical management such as: technical directors; wardrobe, lighting, sound, and stage crews; video and film technicians; and exhibit preparators.

Public Component – An activity of a project that is advertised and open to the general public, typically without charge.